RESERVATION INQUIRY

Organization

Name

Address

Phone

Event Name

Please note that all event requests must be made at least 60 days in advance. We are unable to accommodate events requested with less than 60 days' notice. Thank you for your understanding and cooperation.

Date

Set-up time

Event start time

Event end time

Breakdown end time

Event type

Public Free Public Ticket Private

Park area

Pavilion (1) Event Lawn (2) West Grove (1a) East Grove (1b) South Grove (3) All

View map of park areas

Description

Number of guests

Event promotion

Print Social Media TV Other Radio N/A

Structures

Tents Booths Tables Chairs Fencing Generator Requesting rental of LPC barricades (quote to be provided) Other

Entertainment

Amplified Sound Performers Band/DJ Children’s Activities N/A

Food

Sale of food Distribution of food Electric on-site cooking Food trucks Catering N/A

Beverages

Sale of alcoholic beverages Distribution of alcoholic beverages Beer/Wine Liquor/Mixed beverages N/A

Beverages

Requesting LPC coordinate security services through Upper Kirby District Patrol (quote to be provided). A minimum of one officer is required per 300 attendees, double if alcohol is present.

Medical

Securing certified medical personnel (minimum one First Aid and CPR certified individual)

Restrooms

Securing portable toilets for event (minimum one per 300 guests, 10% handicap accessible) Requesting use of Levy Park restrooms at determined rate for supplies and maintenance

Parking

Utilizing privately managed Kirby Grove parking garage at determined rate (LPC will coordinate) Valet services Providing off-site parking plan for attendees Requesting use of more than 5 park spaces for event production

Cleanup

Contracting trash company for event services and removal of all trash immediately following event Contracting trash company for event services and requesting access to LPC’s dumpster or additional roll-off at determined rate

Signature

Signature date

Insurance

I have read and agree to the terms and conditions.

Indemnification

I have read and agree to the terms and conditions.

Nonrefundable application fee

I have read and agree to the terms and conditions.